Build a Keyword List Once, Use It on Every Page (Excel Import)

You're reviewing a contract, and there are fifteen terms you care about — indemnity, termination, liability, auto-renewal, and the rest. Or you're scanning job listings for the same dozen skills every day. Typing each one into find, one at a time, is the slow way to do it.

Highlighty's answer is a saved keyword list. You build it once, each keyword gets its own color, and every term highlights at the same time on every page while the list is active. This post covers how to build one, how to save several, and how to import a big list straight from an Excel or Google Sheets file.

TL;DR

• Save a list of keywords in the popup. Each keyword is its own query with its own color.
• All of them highlight at once, on every page, while the list is active — that's the multi-color, multi-keyword workflow.
• Save multiple named lists and switch between them for different projects. The number of saved lists is unlimited.
• Import a whole list from an .xlsx file (Excel or Google Sheets) at Popup → Advanced → Query list features → Bulk query upload.
• Free has an upload size limit on bulk import; PRO removes it.
• Download and upload your query list to move it between machines or back it up.
• This is the saved list, not the Cmd+F bar. The bar is for ad-hoc finding of one term you type.

The list is the multi-keyword workflow — not the search bar

This is the one thing worth getting straight up front. The multi-color, multi-keyword highlighting people love is the saved query list, built in the popup. You add each keyword as its own query, give it a color, and all of them light up together on every page while the list is active.

The Cmd+F search bar is a different tool. It's for finding the single term you type right now, with its modifiers, plus chips for the queries you've already saved. So when you want a whole set of colored keywords standing by on every page, that's the list — not several words typed into the bar.

Build a list once

Add your keywords as queries in the popup. Each query gets its own color — pick one from the palette, or let the randomizer assign one. The highlight's text color adapts automatically for readability, so you don't have to think about contrast.

Once the list is active, every term highlights at the same time, on every page you open. You read normally and the things you care about are already standing out.

Save several lists for different projects

Most people don't have just one set of keywords. You might have contract terms for one job, competitor names for another, and a stack of skills you screen resumes against. "Save query list" lets you keep multiple named lists and switch between them, so each project has its own set ready to go. The number of lists you can save is unlimited.

You'll find this at Popup → Advanced → Query list features → Save query list.

Import a big list from Excel or Google Sheets

Typing forty keywords by hand is no fun. If your list already lives in a spreadsheet, you can import it directly. Go to Popup → Advanced → Query list features → Bulk query upload and select an .xlsx file. Excel and Google Sheets both export to .xlsx, so either works.

On the free version, bulk import has an upload size limit. PRO removes it, so very large lists import in one go. If your list is small, the free limit may be all you ever need.

Move a list between machines

"Download/upload query list" (also under Query list features) lets you export your current list to a file and load it back later — handy for moving a list to another computer or keeping a copy before you make big changes. Download on one machine, upload on the other, and you're set.

A few ways people use this

• Contract review: a list of clauses and risk terms that lights up across every page of a long agreement.
• Job hunting: keywords from a posting saved as a list, so they stand out on company pages and reviews.
• Competitor research: a list of brand and product names, switched on whenever you read market reports.
• Recruiting: a list of required skills, imported from the spreadsheet you already keep, ready across every candidate tab.

Frequently asked questions

How do I highlight several keywords in different colors at once?

Save them as a query list in the popup. Each keyword is its own query with its own color, and all of them highlight at the same time on every page while the list is active. This is the saved list, not the Cmd+F bar — the bar is for finding a single term you type.

How do I import keywords from an Excel or Google Sheets file?

Go to Popup → Advanced → Query list features → Bulk query upload and select an .xlsx file. Both Excel and Google Sheets export to .xlsx, so either source works.

Is there a limit on how many keywords I can import?

Bulk upload has an upload size limit on the free version. PRO removes the limit, so large lists import in one go. For smaller lists, the free limit is often enough.

Can I save more than one keyword list?

Yes. "Save query list" lets you keep multiple named lists and switch between them — one for contract terms, one for competitor names, and so on. The number of saved lists is unlimited.

How do I move my list to another computer?

Use "Download/upload query list" under Query list features. Download the list to a file on one machine, then upload it on the other.

What's the difference between the saved list and the Cmd+F bar?

The saved list is your standing set of colored keywords that all highlight at once on every page. The Cmd+F bar is for ad-hoc finding of the one term you type right now, with its modifiers; it also shows chips for the queries you've already saved. Use the list when you want a whole set of terms ready everywhere.